Purchase Order Template
A formal purchase order with a ship-to address and itemised order.
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About this template
A purchase order (PO) is a buyer's formal commitment to buy goods or services at a stated price. This template produces a clean, numbered PO with a ship-to address and itemised order total, ready to email to a vendor.
POs matter because they give both buyer and seller a shared, numbered reference — which makes matching deliveries to orders and reconciling invoices far less painful at month end.
Why use purchase orders
A PO locks the agreed price and quantity before goods move, which prevents the awkward conversation where an invoice arrives for more than you expected. It also creates an audit trail: finance teams match every invoice back to a PO number before paying.
Who issues a PO
Traditionally larger organisations, but even small teams benefit. If you regularly order supplies or commission work from vendors, numbering your POs keeps your spending organised and your vendors accountable.
Purchase Order Template — frequently asked questions
Is a purchase order the same as an invoice?
No. A purchase order is issued by the buyer before goods are delivered; an invoice is issued by the seller requesting payment afterward. The PO number usually appears on the invoice so the two can be matched.
Does this template total the order?
Yes. Quantity × price is calculated per line and summed into an order total, so the financial commitment is unambiguous.